At Camas Meadows Bible Camp we take wildfire safety seriously. If wildfire conditions threaten the camp, our priority is the safety and well‑being of campers, staff, and families. Below is a clear summary of our evacuation protocols and procedures so parents know what to expect.

• Monitoring and decision-making

  • We continuously monitor local fire conditions, weather, and official alerts from fire authorities and emergency management.

  • The Camp Director, in consultation with local emergency services, will make timely decisions about sheltering, partial relocation, or full evacuation.

• Notification and communication

  • Parents will be notified immediately by text or phone (if time allows), and email if an evacuation is ordered or if conditions change that affect camper safety.

  • We provide updates on the situation, the chosen evacuation plan, and expected timelines.

  • Emergency contact information you provide at registration will be used—please keep it current.

• Immediate actions at camp

  • Staff are trained in wildfire response: accounting for all campers, preparing belongings for rapid departure, and following evacuation routes.

  • If safe, we move campers to a designated on-site safe area or shelter until evacuation begins.

  • Campers will remain with assigned counselors at all times.

• Evacuation procedures

  • Evacuations follow pre-planned routes to safe off-site locations: Mid Valley Baptist Church, Dryden, WA or Rock 97 parking lot in Ingalls Creek.

  • Transportation is provided by camp vehicles and, if needed, arranged ahead of time with cleared adult drivers. We will not leave campers unattended.

• Reunification and pickup

  • Once campers reach the reunification site, parents will be notified of the location and pickup procedures.

  • You will be asked to present ID and sign out your camper. If you cannot arrive, your designated emergency contact may pick up with proper ID.

  • If roads are closed or conditions prevent immediate reunification, campers remain under our care at the safe location until we can safely reunify with families.

We understand how stressful wildfire situations are for families. Our team is trained, prepared, and committed to keeping your child safe and keeping you informed every step of the way.

If you have questions or need to update your emergency contact or medical information, please contact the camp office.

Our goal is to keep every camper safe, healthy, and able to enjoy camp. The following summary explains how we handle medications, first aid, and food allergies while your child is in our care.

• All medications (prescription and over-the-counter) must be brought to the camp nurse in their original containers with the camper’s name and dosage instructions clearly labeled AND come with a completed Prescription Medication Dispensing Form or OTC Administering Waiver.

• Staff will store medications in a secure, supervised location and will administer them according to the instructions on the label and the medication form.

• Inhalers and EpiPens: Campers who are capable may carry and self-administer inhalers and EpiPens with. Staff must be informed and will keep a backup supply if provided. Please label these clearly and provide written instructions on use. You must complete one of these forms:
  Life Threatening Allergy Plan
  Food Allergy Action Plan
  Asthma Action Plan

• Our camp nurse is available during all program hours to provide first aid, assess injuries or illnesses, follow physician instructions and coordinate care with parents when needed.

• Nurses are trained in first aid, CPR, and medication administration. They maintain secure medical records, and follow clear protocols for illness screening and emergency response.

• If a camper needs further medical attention, the nurse will contact parents immediately and arrange appropriate transport.

• Our kitchen staff takes food allergies seriously and follows strict procedures to minimize cross-contact. Children with food allergies need to submit a Food Allergy Action Plan.

• Menus are planned with allergy awareness, and separate preparation and serving areas are used when needed.

• Parents are asked to provide up-to-date medical and allergy information and to notify us of any special dietary needs, at least one week prior to camp, so we can accommodate safely. All youth campers must complete a Medical Intake Form before arrival.

Camas Meadows is committed to providing a safe, loving environment where children and youth can grow in faith, build friendships, and enjoy the outdoors. Below is a clear summary of the key safety practices and safeguards we maintain:

Staff screening and training

• Thorough hiring process: All staff and volunteers undergo application review, reference checks, and background checks before working with campers.

• Mandatory training: Staff complete comprehensive training that includes child protection policies, emergency procedures, behavior management, first aid/CPR, and boundary-setting.

• Sexual abuse prevention: All staff receive specific training on preventing, recognizing, and responding to sexual abuse and grooming. Training emphasizes mandatory reporting requirements, appropriate physical boundaries (e.g., groups of three and public visibility), and procedures for reporting concerns.

Supervision and accountability

• Activities with minors are structured so that groups of three are present to reduce isolation and risk. One-on-one situations follow special protocols—in visible spaces only.

• Staff-to-camper ratios: We maintain appropriate supervision ratios for age and activity type to ensure adequate oversight.

• Regular leadership oversight: Program leaders and supervisors routinely check cabins, activities, and interactions to ensure safety and proper conduct.

Boundary and behavior expectations

• Code of conduct: Staff and campers follow a code of conduct that promotes respect, safety, and Christian behavior. Consequences for violations are clear and enforced consistently. Parents are welcome to request or review this policy.

• Appropriate touch and privacy: We teach and enforce appropriate touch guidelines and ensure camper privacy for changing and showers (with same-sex supervision and private areas).

Reporting and response

• Mandatory reporting: All staff are required to report suspected abuse to camp leadership and to civil authorities as required by law.

• All concerns from campers and parents are taken seriously and investigated promptly.

We take the physical, emotional, and spiritual safety of campers seriously. If you would like more details or to review policy documents, please contact our office — we value your trust and partnership in keeping children safe at Camas Meadows.